Nominating Outstanding Volunteers

How to Write Effective Award Nominations

Recognizing deserving volunteers starts with someone taking the time to nominate them. This lesson covers how to identify candidates and write nominations that succeed.

Identifying Candidates

What to Look For

• Consistent, dedicated service over time
• Results that exceed expectations
• Positive impact on other volunteers
• Innovation and initiative
• Respect from schools and community partners

Beyond the Obvious

• Consider volunteers at all levels, not just chairs
• Look for unsung heroes who work behind the scenes
• Notice people who help others succeed
• Remember past contributors who deserve recognition

Gathering Information

Data to Collect

• Years of DAP involvement
• Roles held and responsibilities
• Quantifiable achievements (presentations, students, events)
• Growth or improvements they led

Stories to Include

• Specific examples of impact
• Challenges overcome
• Feedback from schools or partners
• How they helped other volunteers

Writing the Nomination

Structure

1. Introduction: Who they are and how long they have served
2. Achievements: Specific accomplishments with numbers
3. Impact: How their work made a difference
4. Character: What makes them special
5. Conclusion: Why they deserve this recognition

Writing Tips

• Be specific—avoid vague praise
• Use numbers when possible
• Tell stories that illustrate their impact
• Proofread carefully
• Follow any format requirements

Supporting Materials

What to Include

• Letters of support from others
• News clippings or media coverage
• Photos of the volunteer in action
• CLMS reports or other documentation

Getting Support Letters

• Ask school principals or teachers
• Request letters from lodge leadership
• Reach out to community partners
• Give letter writers specific examples to mention

Submission Tips

• Know the deadline and submit early
• Follow all format and length requirements
• Keep a copy of everything submitted
• Follow up to confirm receipt

If They Do Not Win

• Find other ways to recognize their contributions
• Ask for feedback on the nomination
• Consider resubmitting next year with more documentation
• Remember that the nomination itself is recognition